Informations for Presentations
INFORMATION TO PRESENTERS
All computers will be equiped with MS XP 2003 and Office 2003 or 2007 in English version.
The auditoria will be equipped with PCs/notebooks with MS PowerPoint and Adobe PDF Reader software. Data projectors will be available.
> How to prepare your presentation <
PowerPoint Instructions
- If preparing your presentation in PowerPoint, please use the following versions only: PP 97-2003, 2007 (*.ppt, *pptx), to guarantee they will open successfully on an on-site PC
- We recommend you to save your PowerPoint presentation using PPT format instead of PPS
Pictures/Videos
- JPG images are the preferred file format for inserted images
- GIF, TIF or BMP formats will be accepted as well
- Images inserted into PowerPoint are embedded into the presentations. Images that are created at a dpi setting higher than 200 dpi are not necessary and will only increase the file size of your presentation. Try to avoid overloading your presentation with unnecessary images.
- We cannot provide support for embedded videos in your presentation; please test your presentation with the on-site PC several hours before your presentation. Generally, the MPEG-1 format should work with no difficulties
- Videos that require additional reading or projection equipment (e.g., VHS cassettes) will be not accepted
Pictures/Videos
- Only fonts that are included in the basic installation of MS-Windows will be available (English version of Windows). Use of other fonts not included in Windows can cause wrong layout / style of your presentation.
- Suggested fonts: Arial, Times New Roman, Tahoma
- If you insist on using different fonts, these must be embedded into your presentation by choosing the right option when saving your presentation, see details below:
- Click on „File“, then „Save As“
- Check the „Tools“ menu and select „Embed True Type Fonts“
> Transfer of your presentation <
How to save your presentation
- Please submit your presentation in one of the following formats:
- CD-ROM (CD-R/RW), DVD-ROM (DVD±R/RW)
- USB flash disc
- Save all files associated with your presentation (PowerPoint file, movie / video files, etc.) to one folder
- In case you are presenting more than one presentation during the congress, save different presentations to different folders and name them clearly to avoid on-site misunderstandings and problems
- Always make a backup copy of your presentation and save it on a different portable disc or medium than the original presentation
- DVD-RAM - will not be available
How to submit your presentation
- Please come to the Speakers Ready Room well in advance before your presentation (at least 120 minutes before the beginning of your presentation, preferably the previous day) and contact the technician, who will make sure your presentation is ready in the appropriate hall.
- You can either control / move slides during your presentation on your own (by remote control PowerPoint) or your can ask the operating staff to do it on your behalf – in that case, please use words „Next slide“ or „Previous slide“ to instruct the staff.
- Your own laptop for the presentation will not be accepted.
The presentations will be published on the conference website .
INFORMATION FOR POSTER PRESENTATION
Participants presenting their posters are requested to be available at the site for discussion on Monday 24 August 2009 between 10:30-11:00 and 15:30-16:00, and on Wednesday 26 August 2009 between 15:30-16:00.
Installation of posters is possible from August 23, 2009, 15.00 and posters have to be taken off at the latest until August 27, 2009, 11.00. Posters which will not be removed, will be dissolved.
Posters will be on display in the Poster Area. Poster boards’ dimensions (including frames) will be 100 cm in width and 200 cm in height. To keep good legibility of the poster, we recommend a maximum size of 95 cm (37.4 inches) in width and 100 cm (39.4 inches) in length. Pins for fastening the posters will be available in the Poster Area.
